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Module 3/4 22 min

Privacy, transparency, and governance

Step 1 / 3·Privacy of HR data

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Learning objectives — after this module you will:

  • Apply minimization and clear-purpose principles to data
  • Be transparent with employees about AI use
  • Know what an AI-for-HR policy needs
Learn ~6 min

Privacy of HR data

Grasp the principles for protecting personal data when using AI.

HR data is sensitive and legally protected (GDPR in Europe; PDPA/Decree 13/2023 on personal data protection in Vietnam). Three core principles: MINIMIZATION (only collect/use data you truly need), CLEAR PURPOSE (only use it for the stated purpose), and SECURITY (don't put sensitive personal data into public AI tools without a confidentiality agreement).

Practical rules when using AI with HR data

  • Anonymize before analysis: remove names, IDs, identifying information
  • Only use company-approved tools for internal data
  • Don't use employee data to 'train' external tools without permission
  • Store the minimum, delete when the purpose ends

Key takeaway: Three data principles: minimization, clear purpose, security; anonymize before analysis.

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