Module 4/4 30 min
The tracking calendar and the final test
Step 1 / 3·One tracking row per person
0/3 steps done
Learning objectives — after this module you will:
- Build a tracking record for each foreign employee
- Know the periodic reporting duties
- Complete the final test
Practice ~10 min
One tracking row per person
Never let a document expire unnoticed.
Columns the tracker needs
| Column | Why it matters |
|---|---|
| Name, nationality, position, job category | Establishes the legal basis of the permit |
| Permit number, issue date, expiry date | The primary date to set reminders against |
| Whether it has been renewed | Only one renewal is allowed; after that a new application is needed |
| Residence card number and expiry | Cannot exceed the permit's remaining validity |
| Passport expiry | An expired passport pulls the whole chain of documents with it |
| Preparation reminder date | The 60-day mark before permit expiry |
Three reminders per person
60 days before expiry to start preparing; 45 days when the filing window opens; 10 days as a red alert if nothing has been filed.